DESIGN.
Professional office planning with coneon
coneon offers you individual and high-quality office planning that suits you perfectly. We provide you with all services from a single source - from planning and visualization to the coordination of materials and office furniture. Taking into account all relevant guidelines, planning and design aspects are interlinked in order to develop the right office plan - always in consultation with you.
Office planning with coneon
Office planning is the basis for designing and furnishing an office environment. The aim is to ensure optimum efficiency, well-being and creative teamwork. This always takes into account individual needs and goals. Our in-house design team works hand in hand to turn your wishes into reality and to develop an office concept that is perfectly tailored to your ideas. This is why we use tools such as needs analyses, workplace strategy, 2D planning, colour and material concepts and visualizations in our office planning to cover all requirements.
Why does professional office planning make sense?
Professional office planning is crucial to promote well-being, productivity and collaboration in the workplace and to express your company's brand and character. Skilful office planning boosts motivation, encourages performance and creates a positive working atmosphere.
You also make better use of the available space - saving you money. A professionally planned office also increases your attractiveness as an employer and creates additional trust. A well-designed office environment also promotes communication and work culture - and enables creative collaboration.
When should you consider professional office planning?
Office planning is useful in various situations, for example
- when relocating an office in order to optimize the design of the new space
- when downsizing or enlarging the office to meet changing needs
- in the event of structural changes such as the introduction of new departments or the switch to flexible working methods such as desk sharing
- when adapting/modernizing existing furnishings to keep pace with trends in the office world
- In the case of a new building, to create a future-oriented working environment right from the start
Your checklist for successful office planning
What questions you should ask yourself before planning an office.
"Better results come from asking better questions"
A precise analysis of the current situation and requirements is a must before any office planning and workplace strategy. The following questions must be clarified beforehand to ensure that the planning fits your company perfectly:
- Where does your team work? How many work internally, externally or remotely?
- What are the job profiles of the employees? Do they tend to be lone fighters, team workers or creative thinkers? For example, do your employees work a lot in project teams or more in quiet individual work?
- What is the actual occupancy rate? (In other words, the ratio between the total number of employees and the number of desks that are actually occupied)
- Does your company have a specific home office policy?
- What is the meeting behavior in the company? Should more meeting points promote collaboration? Or is there a greater need for retreat rooms?
- How satisfied is the company's workforce with workplace factors such as room climate, acoustics, lighting conditions, ergonomics and communication?
- Which stakeholders should be involved in the planning process?
In our needs analysis with workshops and surveys, we work with you to answer these and other questions. We examine the areas of acoustics, ergonomics, light and climate, as well as your corporate culture, employees' working styles and current space requirements. The resulting data provides the best basis for effective office planning and an optimal space concept.
What aspects need to be considered when planning an office?
People - Space - Processes = more than just furniture!
We consider all relevant aspects of office space planning. These include people, space and processes.
Targeted interior design not only promotes communication and collaboration between employees, but also allows the working environment to be flexibly adapted to different areas of activity. When planning, we also always ensure compliance with workplace guidelines.
Optimizing the space requirements enables effective use of the room. A pleasant working environment with good air conditioning and natural lighting helps to increase the well-being and performance of employees and creates an inspiring room atmosphere.
An adaptable space is essential for changing processes. The integration of office and network technology plays a decisive role here. The introduction of workplace booking software enables optimal space utilization, which leads to efficient use of resources and at the same time offers employees more flexibility.
Five steps to the finished office plan
Office planning usually involves five different steps: Needs analysis, space calculation, space planning, room planning and furnishing planning. This approach allows office planning to harmonize spatial function, aesthetics and work processes.
In order to plan an office environment that is precisely tailored to the needs of your employees and your corporate culture, you need a detailed needs analysis and workplaces strategy. The most important basis for sound planning is information about your current office space, your goals and ideas, as well as the identity and culture of your company.
We use online surveys and workshops to gather all the information that is important for new space planning, such as current space utilization, work types, meeting behavior and the degree of growth.
Once the analysis and strategy phase has been completed, we create an office design guideline, which is decisive for the floor plan. On the one hand, this includes specifications for the office layout and the number of workstations and meeting rooms, but also specifications for the requirements of the individual teams, as well as the style and corporate design specifications of your company.
In the case of desk sharing, the specifications for the neighborhoods, i.e. the teams that share desks with each other, are also recorded here.
In the next step, all the information gathered is transferred to the floor plan. Our planners position all work areas, such as workstations, meeting rooms, etc., schematically on a 2D plan in order to achieve optimum use of the space.
When structuring the individual rooms of the office, we take into account the workplace guidelines on room dimensions, lighting conditions, fire protection, escape routes, sanitary facilities and other requirements for the office space. In a so-called test fit, we check how many workstations fit into a space.
Our designers now bring color into play and create the design concept in close coordination with you. All surfaces and materials of floors, walls, ceilings and furniture are carefully coordinated. If necessary, the wall design and suitable plants for the room concept are also visualized at this stage.
All materials and fabrics are harmoniously combined in a "look & feel" presentation and then presented and discussed in a subsequent sampling session. The design concept is the basis for further 3D planning.
Once the space planning has been approved, the 3D room planning including visualizations follows. All previously discussed customer requirements are incorporated into the design. The office furniture from our range is planned according to your budget specifications. In addition, lighting, acoustic elements, room greenery and wall designs are planned and displayed.
With great attention to detail, even small accessories and fictitious people are drawn in to create a picture that is as realistic as possible. To help you imagine your dream office even better, we create high-quality 3D visualizations (renderings) of the various office spaces and conference rooms, including ancillary rooms such as lounges, reception areas, canteens and kitchenettes. On request, we can create a 360-degree tour of your new office.
Expert tip
by our design team leader Julia Schwalb
M.Eng. Architecture
"When planning an office, it is crucial to consider the workflows and communication needs of employees. An open space can promote collaboration, but private work areas should also be provided for concentrated work. A flexible design is also important to allow for changes in team structures or working methods."
Different room types for office planning
Reception area – place2arrive
The reception area is the first impression visitors get of your company. When planning this area, factors such as the selection of comfortable seating, a clearly visible reception desk and the integration of your branding elements play important roles.
Conference rooms – place2meet
When planning conference rooms, attention should be paid to providing sufficient space for participants, appropriate lighting and good acoustic insulation. The seamless and unobtrusive integration of technologies such as video conferencing systems and presentation technology is also important.
Workplaces – place2work
The design of workplace areas has a direct influence on the well-being of employees. When planning workstations, factors such as sufficient lighting, ergonomic office furniture, privacy, communication options and flexibility should be taken into account.
Break rooms and kitchens – place2socialize
When planning office break rooms and kitchens, it is important to create an inviting and comfortable environment. This can be achieved through comfortable seating, modern furnishings and an open design that promotes social interaction and the well-being of employees.
Creative zones – place2collaborate
Creative zones are specially designed areas that promote creative collaboration and innovation. When planning these areas, attention should be paid to inspiring furnishing elements, flexible furniture and suitable technologies.
Retreat rooms – place2focus
For quiet work and privacy, it is important to plan sufficient retreat areas. These include, for example, acoustic boxes for making phone calls or with an individual workstation. Workstations separated by acoustic elements or glass walls are also important for concentrated individual work.
Other factors in office planning
New office furniture and a new layout alone are not enough. Professional office planning takes into account factors that are otherwise easily overlooked. Lighting, climate, technology, acoustics and design are integral components of effective office planning, which aims to create a productive, comfortable and pleasant working environment for employees.
Acoustics
Optimum acoustics are the focus of coneon's office space planning. With sound-absorbing materials and a well thought-out arrangement of workstations, we minimize disturbing noises and promote efficient communication for increased productivity.
Lighting
The right lighting is central to our office planning. With a balanced mix of natural and artificial lighting, ergonomic luminaires and individual lighting control, we create a productive working environment.
Climate
A pleasant indoor climate is crucial. coneon integrates efficient ventilation and air conditioning systems, enables individual room temperature control and focuses on energy-efficient solutions for environmental protection and cost reduction.
Media technology
Modern media technology facilitates communication. coneon seamlessly integrates video conferencing systems, interactive whiteboards and advanced booking systems into the office infrastructure to increase the efficiency of collaboration.
Wall design & decoration
The design of the walls and decoration influence the atmosphere. coneon relies on appealing color concepts, inspiring murals and evergreen plants to create a positive working environment that reflects your company's identity.
Get in touch with us now!
Are you planning a new office design, an office move or an extension? Or are you simply looking for ideas for a new office concept?
We would be happy to support you with your project!
